Report from Council of Stewards Meeting
June 22, 2005 [Regular Meeting]

The Council of Stewards (COS) discussed these issues and took the following actions:

Homeowner questions and items of concern were addressed at the start of the agenda. Two letters had been received, but no homeowners were in attendance to respond to these issues.

a. Letter from homeowner regarding ringing of St, Alban’s Church bells. [Following a discussion of the issue and appropriate church response at this time, no further action was taken.]

b. Letter from homeowner regarding a variety of Association business issues. [All items have been addressed.]

Vera Victorino (Abbott Enterprises) was authorized to respond to both letters informing homeowners of actions taken.

Committee reports were presented. Action items are approved by individual committees and recommended policy changes are submitted to the Council for review and approval.

1. Finance Committee – Ed Riley presented financial statements for period ending May 31, 2005.

The COS approved a motion to place notice in the next newsletter informing homeowners that, pursuant to the Association’s stated policy, liens will be placed on all properties that are delinquent in paying Association fees. Abbott Enterprises was instructed to file liens on all townhome accounts owing Association fee payments for three months or more and on all single family homes owing two or more Association fee payments. [See newsletter article, page 4.]

A motion was passed by the COS to transfer money from the Association’s CD accounts at Wachovia Bank and to open a CD investment account with Merrill Lynch. Merrill Lynch will manage the account for an annual fee of $125. This applies to two CD accounts at Wachovia (one at $10,000 and a second at $150,000).

Ed Riley reported that bids had been received and a CPA has been engaged to perform an audit of Association financial records. This report will be available by the August 9th Annual Membership Meeting.

2. Townhome and Workplace Building Maintenance Committee – Hank Howell reported that the townhome painting and repair project is underway and on schedule. Brian Brocker of Abbott Enterprises is managing this project. Questions or problems should be addressed to Brian.

The Association Reserve Study contract has been signed and initial payment has been made. The report should be completed in ten weeks. Vera Victorino of Abbott Enterprises will manage this project.

3. Landscape & Grounds Committee – Homeowners at the north end of Clemens Square have been advised that most of their front yard is actually common area and the Association will begin maintenance.

When requested by townhome owners, dead shrubs are removed and placed on the replacement inventory list.

4. Architectural Review Committee – The COS approved a motion to adopt architectural standards developed by the committee for storm doors and name plaques. These standards are pre-approved and, if the door or plaque meets these standards, it is not necessary to submit a Request for Architectural Approval to the ARC. These standards will be published in the newsletter and posted on the community website. [See newsletter articles, pages 5 and 6.]

Motion was approved to direct the ARC to develop an architectural standard for relocation of townhome A/C units. [See newsletter article, page 5.]

5. Newsletter Committee – There were no major changes to report. The committee continues to work toward integrating the newsletter and certain information on the website.

6. Covenant Committee – The committee presented their recommendation for “Governing Documents Enforcement Policy & Procedures.” This policy will be reviewed for approval at a special July COS meeting.

7. Nominating Committee – A nominating committee was appointed: Sherman Kahn (chairperson), Virginia Hart, and Donna Howell. The committee will present a slate of candidates for two Council of Stewards positions to be elected at the August 9th Annual Membership Meeting.

The meeting was adjourned and the Council met in Executive Session to review a covenant violation and plans for the August 9th meeting.

NOTE: The Council of Stewards meets regularly the fourth Wednesday of every other month in St. Alban’s Church library (lower level) at 7:00 p.m. Special meetings are called as needed throughout the year. Meetings are open to residents. The next regular COS meeting is August 24, 2005. There will be a special meeting on July 27, 2005.

If any resident wishes to see a complete copy of meeting minutes, please contact Norm Reid, Council of Stewards Secretary, at 704.894.9213.