In attendance: Sam Coleman, Tom Fischer, Teresa Furlong, Sherman
Kahn, Norm Reid, David Smith, Donna Howell (Recording Secretary),
and Vera Victorino (Abbott Enterprises).
No homeowners were in attendance to present questions or concerns.
The Council of Stewards (COS) discussed these issues and took the following actions:
1. Townhome/Workplace Building Maintenance Committee – Lance
Cunnane met with the Council of Stewards to discuss settling problems
in the patio foundations of four of five townhomes on the north
side of Caldwell Lane. These patios are under an extended warranty
through September, 2007. Lance Cunnane and owner Jim Faulkner,
member of the committee, explained the procedure agreed upon to
resolve the problem. Structural adjustments will be made, the current
patios will be crushed and used as fill, and new patio surfaces
will be installed. This project is expected to be done in January
and should take two weeks to complete. Mr. Cunnane agreed to notify
owners prior to beginning the project.
In addition, Lance Cunnane will investigate and repair the garage
water seepage problems reported by townhome owners on South Faulkner,
as well as other such problems reported. This repair will require
removal of some fill dirt around exterior walls before waterproofing
material can be applied. [Note: As
of end of December, this repair work had been completed on South
Faulkner and on one unit of North Faulkner. Thanks should be extended
to Lance Cunnane of the Cunnane Group for his quick response and
solution to this problem. This kind of service has been a welcome
characteristic of Cunnane throughout the history of our development.]
2. Finance Committee – Financial statements for
period ending October 31, 2006 were available. Tom Fischer reported that the
Association will end the year in the “black.”
In February-March, a simplified year-end financial statement will
be prepared for homeowners and published in the newsletter.
Due to short-term high percentage yields, some reserve funds have
been moved into 6 to 9 month CDs.
Accounts receivable as unpaid assessment fees have dropped considerably
over the past year. At the request of the Association, a policy has
been adopted for Abbott to mail a quarterly notice to any homeowner
whose maintenance fee is in arrears.
3. Property Transition Committee – All remaining
neighborhood surveys are expected to be completed by end of December. Abbott
will be notified of all changes and corrections reported by the survey and
will keep all completed survey forms on file at their office. Forms indicating
a change of address will be placed in the individual homeowner’s
file and a verification notice sent to the affected homeowner.
4. Landscape & Grounds Committee – The
Winter Holiday Decorations Contest will be judged during the evenings
of December 10th and 11th. [See newsletter article on pages 3 and 4.]
Due to a number of concerns expressed by townhome owners regarding
the over-watering of areas between units, the issue will be considered
before the irrigation system is activated in the spring. It may be
necessary to add additional zones or re-adjust timers.
Most shrubbery and tree replacement for 2006 has been completed.
Donna Howell and LuAnn Christine met with Contemporary Landscapes
to discuss the upgrading of townhome landscaping. The landscape contractor
will submit preliminary drawings of plans to accomplish this work
with the intent of using as much of the current plantings as feasible,
while still removing plants that are no longer size or placement
appropriate. Input from owners will be invited while addressing an
acceptable community standard. In addition, a list of appropriate
plants will be created to allow the Architectural Review Committee
(ARC) to develop a standard when considering landscaping change requests
by single-family homeowners.
Copies of the 2007 landscape maintenance contract will be provided
by e-mail to all COS members.
5. Architectural Review Committee – No
report.
6. Newsletter & Website Committee – In
order to control costs within budget, the size of the newsletter
(excluding official business such as standards, budget summaries,
and calendars) will be cut to an average size of eight pages in
2007.
7. Covenant Committee – The committee
is completing work on wording changes to the Governing Documents
Enforcement Policies and Procedures. Approval is expected at the
next COS meeting.
An anonymous note was placed on some cars in the Clemens Square area
requesting owners to comply with parking restrictions. This action
was not taken by the Covenant Committee and is not sanctioned by
the Council of Stewards.
Work continues toward completion of the Policies and Procedures Summary
document for distribution to the neighborhood. This document will
be handled as an amendment to the Canons of Conduct and will maintain
approval of existing community standards such as the recently passed
guidelines for basketball goals.
A trailer parked on Caldwell Lane in front of the work units is
violation of community covenants. Abbott will advise the owner of
this violation and request that the trailer be removed. [This
has been completed.]
The meeting was adjourned at 9:00 p.m.
